1. NAME OF SOCIETY:
CAREducation Golf Society (hereafter known as the “society ”).
2. OBJECTIVES:
To raise funds for CAREducation Trust Ltd [hereafter known as “CAREducation Trust ”], a U K registered charity, through joining fees, annual fees, golf day subscriptions, donations and any other fund raising events organised by the Society members.
To bring together like minded people for golf and social meetings.
To promote & improve the standard of golf among the members.
3. MANAGEMENT COMMITTEE:
The management committee (hereinafter called the “committee”) will constitute of the following :
Elected Positions: Captain – Secretary – Treasurer
The committee will be elected on an annual basis at the AGM by a majority of members attending. Once appointed, the committee will stay in office for one year until reappointment or resignation. This will be in writing to the Secretary/co-ordinator. A notice period of 28 days is required.
Each committee member will appoint an assistant and will be responsible for the respective duties in the absence of the committee member to assist on a day-to-day basis and to attend the Committee meetings in the member’s absence.
The roles of the committee members are attached as Appendix 2 to the constitution.
NON-Elected Positions:
Co-ordinator – will be appointed by the trustees of CAREducation Trust.
4. COMPETITION COMMITTEE
On an annual basis, the Captain will appoint the head of this committee, who in turn will appoint an assistant. Once appointed, the committee will stay in office until reappointment or one of the committee members indicates their wish to resign. This will be in writing to the Secretary. A notice period of 28 days is required.
5. HANDICAPPING COMMITTEE
On an annual basis, the Captain will appoint the head of this committee, who in turn will appoint an assistant. Once appointed, the committee will stay in office until reappointment or one of the committee members indicates their wish to resign. This will be in writing to the Secretary . 28 days notice is required.
6. SOCIAL & FUND-RAISING COMMITTEE
On an annual basis a head of the Social & Fund-raising Committee will be elected by a majority of members attending the Annual General meeting . The head in turn will appoint an assistant. Once appointed, the committee will stay in office until reappointment or one of the committee members indicates their wish to resign. This will be in writing to the Secretary. 28 days notice is required. The head of this committee will liase with the Co-ordinator in all aspects of its activities.
7. WEB COMMITTEE
On an annual basis a head of the Web Committee will be elected by a majority of members attending the Annual General meeting . The head in turn will appoint an assistant. Once appointed, the committee will stay in office until reappointment or one of the committee members indicates their wish to resign. This will be in writing to the Secretary. 28 days notice is required. The head of this committee will liase with the Captain and Co-ordinator in all aspects of its activities.
8. YEAR END ACCOUNTS & INTERNAL AUDIT
On an annual basis, accounts comprising Income & Expenditure and a Balance Sheet, together with notes thereon will be prepared to 31 October by the Treasurer from financial records of the society.
On an annual basis an Internal Auditor will be elected by a majority of members attending the Annual General meeting .The auditor’s function will be to audit the Society’s accounts as prepared by the Treasurer and present these accounts, together with his report, to the Committee at least 30 days before the AGM. This function is not under any statutory obligation and therefore need not be carried out under Companies Acts.
9. MEMBERSHIP
Membership is open to anyone who aspires to the objectives of the Society as laid down by this Constitution and approval will be necessary from the full Committee. The application should be sponsored by at least two members. In the event that an application is rejected, the prospective applicant is eligible to reapply in the following calendar year. The application of any former member wishing to be considered for re-membership will need approval by all existing members. The committee will not be obliged to disclose the reasons for non-acceptance of prospective members.
a) The playing criteria applicable to members is a minimum handicap of 22 or below for men and 34 or below for women. Juniors under the age of 16 years will play at the discretion of the Captain.
The handicap limits will be reviewed by the committee.
Potential members must:
a) Play as a guest in at least one Society day;
b)Complete the appropriate membership form and submit it to the Co-ordinator at the Registered office address.
Members wishing to resign will need to do so in writing to the Secretary at least 14 days prior to the Society’s year end. Failure to follow this procedure will require the member to continue paying any annual fees in force for the following year.
10. GUESTS
The playing criteria for Guests is a minimum handicap of 22 for men and 34 for women, the handicap limits to be reviewed by the committee.
11. FUNDS, FEES & DONATIONS
All surplus funds held by the society at the society’s year end each year, and in the event of dissolution of the society, the Funds, Assets and Properties of the Society shall be distributed to CAREducation Trust Ltd. The committee has the discretion to make payments to the Charity at anytime during the year.
All fees & donations received by the Society will be deemed to have been received by CAREducation Trust Ltd for all intents and purposes, including tax. By becoming a member of the Society, the members agree that all payments in excess of the cost to the Society of any event being organised and any other donations and payments will be treated as eligible for Gift Aid relief (Relevant copy of Gift Aid Declaration enclosed-Appendix 1).
Annual Subscriptions: The committee will recommend annual donations payable to CAREducation Trust Ltd on an annual basis.
12. GOLF INSURANCE & DISCLAIMER
All members will be required to be insured, at their own expense, against golf-related liabilities, either by an insurance policy recommended by the Committee or a similar policy. Any discounts obtained by the Society will be held for CAREducation Trust.
It must be noted that the Society or CAREducation Trust will not be held responsible for any loss or damage to property or personal injury howsoever incurred to or by a member or guest or any third party under any circumstances.
13. ENGLISH GOLF UNION
The Society is a member of the English Golf Union to take advantage of various benefits of it’s membership.
As a member, the society agrees to pay to the English Golf Union annually on 1 st November , the registration fee as decided by Executive Committee of the English Golf Union.
The society agrees to abide by the Rules of Golf as laid down by the Royal & Ancient Golf Club of St. Andrews.
The society agrees to abide by the Rules of Amateur status as laid down by the Royal & Ancient Golf Club of St. Andrews.
The society recognises that the English Golf Union is the Governing Body for men’s amateur golf within England and recognises its authority to govern the game.
The society agrees to accept the conditions as laid down by the English Golf Union in respect of the English Golf Union Registered Golf Society Scheme and furthermore agree to adopt such changes as may from time to time be determined by the English Golf Union.
The English Golf Union will be advised immediately of any changes in officers.
It must be stated that the Committee shall keep full records of competitions and handicaps of members as determined by the English Golf Union and these records will be available upon request.
The secretary shall advise the English Golf Union immediately of the names and addresses of all new members and of those who resign from CARE GS.
14. RULES of GOLF & ETIQUETTE
Members must ensure that they and their guests observe the Rules of Golf as laid down by the R&A and also the local rules of the Golf Club at which the society is playing.
15. DESCIPLINE PROCEDURES
Any member who does not follow the code of conduct expected under this Constitution or expected by Golf Clubs where they represent the society, or in any way act in a way which do or could bring the Society or CAREducation Trust into disrepute, will be dealt with by the Committee. The Committee’s decision on any action taken against a member will be binding on all parties. A member will be invited to attend a meeting with the committee where any issues relating to misconduct are to be discussed.
16. MEMBERS DETAILS
CAREducation Trust Fund is registered under the Data Protection Act. Any details of a member held by the society will be construed to be held by CAREducation Trust Fund under this Act.
17. GENERAL
Once adopted the Constitution will require a 75%(seventy-five percent) majority at an Annual or Extraordinary General Meeting to effect a change in the Constitution. See appendix 2.
In the event that the members or the Committee cannot reach a decision on any matter whatsoever, the decision of the CAREducation Trust will be binding and final.
APPENDIX 1
Gift Aid Declaration
I want CAREducation Trust Ltd (the Charity) to treat all donations I have made to the charity (either directly or via CARE Golf Society) for the past 6 years, and all donations I make from the date of this declaration until further notice, as Gift Aid Donations.
Name:
Home Address:
Post Code:
Date:
SIGNATURE………………………………………………………
Notes:
1. You can cancel this declaration at any time by notifying the charity.
2. You must pay an amount of income tax and/or capital gains tax at least equal to the tax that the charity reclaims on your donations in the tax year (currently 25p for each £1 you give). The Government will pay to the charity an additional 3p on every £1 you give between 6 April 2008 and 5 April 2011. This transitional relief for the charity does not affect your personal tax position.
3. If in the future your circumstances change and you no longer pay tax on your income and capital gains equal to the tax that the charity reclaims, you can cancel your declaration (see note 1)
4. If you pay tax at the higher rate you can claim further tax relief in your Self-Assessment tax return.
5. If you are unsure whether your donations qualify for Gift Aid tax relief, ask the charity. Or ask the local tax office for leaflet IR 113 “Gift Aid.”
6. Please notify the charity if you change your name or address.
Registered office address: CAREducation Trust Ltd, 15 Albemarle Road, East Barnet, EN4 8EQ
Website address: http://www.careducation.org
APPENDIX 2
MAIN FUNCTIONS OF THE VARIOUS COMMITTEES:
a) MANAGEMENT COMMITTEE
A Captain will be overall responsible for the smooth running of the Society for the year in office, be responsible to raise sponsorship funds, and raise awareness of the Society as well as that of CAREducation Trust.
Secretary –will be responsible for the co-ordination of the administration of the society including Society days, competitions and any other related matters.
Treasurer – will be responsible to manage the Society’s finances and present regular and annual accounts.
Co-ordinator – to co-ordinate all aspects of the society and liase with the Trustees of CAREducation Trust in view of the Charity’s obligations to the Charities commission and the public at large.
b) COMPETITION COMMITTEE
This committee will be responsible for the arrangement of all Golf Days within the society and for competitions with other societies and clubs.
This will comprise of two separate committees:
Care Masters Competition committee and Matchplay Knockout Committee.
c) HANDICAPPING COMMITTEE
This committee will be responsible for maintaining an accurate record of all members’ handicaps resulting from Society games and individual club handicaps.
d) SOCIAL & FUND-RAISING COMMITTEE
This committee will be responsible for organising non-golf social and fund raising events.
e) WEB COMMITTEE
This committee will be responsible for developing, designing, organising and maintenance of the CAREGOLF.ORG web site. And ensure regular updates of key information useful to all members.
ANNUAL GENERAL MEETING (AGM)
An AGM will be held annually by the First Week in December before the end of the Calendar year. Notice of the AGM will be sent to all members at least 28 days prior to the meeting. Any member wishing to raise any matters at the AGM will need to give written notice of these matters to the Secretary at least 14 days prior to the meeting.
EXTRAORDINARY GENERAL MEETING (EGM)
An EGM can be called by members consisting of at least 1/3 rd of the total society members by written notice together with full details of the reason for calling an EGM to the Secretary. The Secretary will write to all members at least 28 days prior to the EGM of the date, venue and the reasons for calling the EGM. Any costs of the EGM will be met by the proposing members. Any member wishing to raise any matters at the EGM will need to give written notice of these matters to the Secretary at least 14 days prior to the meeting.