CAREgolf Society
Constitution (2026)
This Constitution was adopted by the committee members of CAREgolf Society at a General Meeting held on 10th August 2026 and replaces all previous constitutions and amendments.
- Name and Status
The name of the Society shall be CAREgolf Society (the “Society”). The Society is an unincorporated association established to organise golf and social activities and to raise funds in support of CAREducation Trust Ltd (“Careducation Trust”), a registered charity in England and Wales (Charity No. 1071963).
- Objects
The objects of the Society are:
a. to raise funds for CAREducation Trust Ltd through subscriptions, golf events, sponsorship, donations and other fundraising activities;
b. to provide opportunities for members and guests to participate in golf and social activities in a spirit of friendship, sportsmanship and mutual respect; and
c. to encourage the enjoyment and development of golf among members.
- Membership
Membership is open to individuals who support the objects and values of the Society. Applications must be proposed and seconded by existing members and approved by the Committee.
For playing membership, the maximum Handicap Index shall normally be 27.0 for men and 35.0 for women, subject to review by the Committee.
Prospective members should normally play as a guest on at least one Society day before applying for membership.
A former member may apply for re-admission, which shall be determined by the Committee.
Any member may resign by giving written notice to the Secretary before the end of the financial year. Donations already paid are non-refundable.
- Committee
There will be a minimum of 5 committee members in number, including one trustee of Careducation Trust.
The Committee shall be elected at the Annual General Meeting and shall hold office until the conclusion of the next AGM, or continue until replaced.
The Committee may fill any casual vacancy occurring during the year and may appoint sub-committees for competitions, handicaps, social events, fundraising, communications or other purposes, and shall determine their terms of reference.
A committee member may resign by giving written notice to the committee.
- Duties of committee members
The members shall
*provide leadership, represent the Society and oversee the smooth running of Society activities.
*shall be responsible for the administration of the Society, notices of meetings, minutes, membership records and correspondence.
The committee members will undertake the above tasks as and when needed, unless Captain and Secretary are appointed to undertake the above tasks.
A Treasurer will be appointed by tge Committee who will normally be a trustee of Careducation Trust, or another appointee, and shall be responsible for the financial affairs of the Society, maintenance of accounting records, banking arrangements and preparation of annual accounts.
- Meetings
The Society shall hold an Annual General Meeting each year at the discretion of the committee members. At least 28 days’ notice shall be given to all members.
The quorum for a Committee meeting shall be three committee members.
Except where this Constitution provides otherwise, decisions shall be made by a simple majority of those present and voting. In the event of a tied vote, the person chairing the meeting shall have a casting vote.
- Finance and Accounts
All Society monies shall be paid into a bank account in the name of the Society or otherwise administered on behalf of CAREducation Trust as agreed with the Trustees.
Payments shall be authorised by one of the Trustees.
The financial year of the Society shall end on 31 December.
Annual accounts shall be prepared by the Treasurer.
Any surplus funds of the Society shall be applied for the benefit of CAREducation Trust Ltd.
- Competitions and Handicaps
All competitions shall be conducted in accordance with the Rules of Golf issued by The R&A and the applicable requirements of England Golf.
The Committee shall maintain appropriate records of competitions and members’ Handicap Indexes for Society purposes.
- Code of Conduct and Discipline
Members and guests shall conduct themselves in a manner that upholds the reputation of the Society and CAREducation Trust.
Where misconduct is alleged, the member shall be informed of the complaint and given a reasonable opportunity to respond.
The Committee may issue a warning, suspend membership or terminate membership.
A member may appeal in writing within 14 days to an Appeal Panel consisting of three members not previously involved in the matter. The decision of the Appeal Panel shall be final.
- Insurance and Liability
Members are responsible for ensuring that they have appropriate personal golf liability insurance.
The Society, CAREducation Trust and anyone else connected to the Society or CAREducation Trust, shall not be liable for any loss, damage, injury or expense suffered by any member, guest or third party, except to the extent required by law.
- Data Protection
Personal data shall be processed in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018 and used only for the administration of the Society and related charitable activities.
- Relationship with CAREducation Trust
The Society shall work in partnership with CAREducation Trust Ltd in matters relating to fundraising and charitable compliance. Nothing in this Constitution makes the Society a separate charity.
- Amendments
This Constitution may be amended by the committee as and when necessary.
- Dissolution
The Society may be dissolved by a resolution passed by the Trustees of Careducation Trust.
After payment of all liabilities, any remaining assets shall be transferred to CAREducation Trust Ltd.
Appendix – Gift Aid
Gift Aid declarations shall be obtained and retained by CAREducation Trust Ltd in accordance with HM Revenue & Customs requirements. Members wishing to make Gift Aid declarations should complete the current HMRC-compliant form provided by the charity.